© 2008  Center for Environmental Design Research                                                                                                                                         

Travel and Entertainment Forms

Travel Reimbursement Form (xls)

Instructions for completing travel reimbursement form (pdf)

Use this form to request reimbursement for expenses incurred during travel for University business purpose. Before completing the form, be sure to read the instructions provided to ensure all costs submitted are reimbursable according to university policy. It is always a good idea to contact your grant administrator prior to a trip—especially where international travel is involved—to ensure your costs remain within the daily maximum allowed for reimbursement and that you gather all necessary documentation for full reimbursement.

Entertainment Reimbursement Request Form

Use this form to request entertainment reimbursement for items purchased through personal fund. All payments or reimbursements must be accompanied by an itemized invoice or receipt, which clearly shows detail of meals and drinks. Credit card receipts must be accompanied by itemized meal receipts. Identify any alcohol charges; depending upon funding source (see your grant administrator), alcohol charges might not be allowed. Tape (do not staple) your invoice/receipt to a white sheet of 8½" x 11" paper.